Office Security – 10 Great Tips For a More Secure Workplace

Today, businesses must address and prepare for security threats that are larger and more varied than ever before. With each technological advancement that allows innovative, effective business strategies, comes a security threat that is equally innovative and equally effective.

Any assessment of an office security system should begin with specific security needs and the impacts they will have on your business as a whole. You may need a facility secure enough for UL 2050 certification or you may simply need to ensure your employees safety before and after business hours. Regardless, here are ten important ways to improve your office security system.

  • Effective Communication: First and foremost is communicating information to and between employees. Many companies use email alerts to warn employees about would-be hackers. Likewise, be certain that employees remain updated on procedures and potential visitors. By letting employees know what and who to expect, they are better equipped to recognize suspicious activities or persons. In order to avoid complacency, try to use a single source of information that becomes part of an employee’s routine. This could be a daily server broadcast or informational email. Whatever the source, it should be brief, practical, and include positive news as well as precautionary information.
  • Key Control: Assign the responsibility of locking or unlocking the office to as few individuals as possible. Eliminating the “first in, last out” method ensures that all access points are secured regularly. Create a procedure for those responsible for opening or closing your office that includes checking washrooms, closets, or anywhere someone might be able to hide. Hard keys should be numbered and assigned to specific individuals. employees assigned keys should periodically be asked to produce their keys to verify a master registry.
  • Site-Wide Policies: Something as simple as a “clean-desk” policy, training all employees to clear and secure their desks of valuable equipment or information before leaving for the day, drastically reduces potential theft. Mandating employees to have and display ID badges or access cards at all times increases the visibility of any unauthorized persons. Don’t include job titles on any directory accessible to the general public as many criminals will use a name and title to justify their presence in restricted areas. Finally, make sure to maintain a “chain of possession.” Any deliveries should be handed to a person and not left in a hallway or on an unattended desk.
  • Small Investments: All computers, laptops especially, should be secured with cable or plate locks to avoid “walk-off.” Docking stations are relatively inexpensive ways to protect electronic devices when not in use. Pay close attention to high-risk targets like state-of-the-art equipment, postage meters, check writers, and company checkbooks. Improve doors by installing peepholes and keypads. Utilize two locked doors surrounding a small lobby or foyer. This type of “airlock” system eliminates piggybacking, a method criminals use to gain entry by catching a locked door as an employee exits.
  • Anti-Virus: While it is extremely unusual for a company not to have anti-virus software in this day and age, it is impossible to overstate its importance. High-end protection from viruses, spyware, malware, Trojans, and worms is one of the shrewdest investments an office can make. This includes firewall protection for your main system, security for your wireless Internet routers, and securing backups of all data, preferably off-site, for recovery in the event of a cyber attack.
  • Lights, Camera, Layout: Be aware of “dark spots” both inside and outside your office. Install adequate lighting in parking lots and outdoor break areas for employee safety, eliminate blind areas in stairwells, and arrange hallways and offices to remove any places where someone could conceal himself or stolen items. Short of CCTV, discussed below, it may be worthwhile to install recording security cameras at key areas like loading bays and access points like after-hours entrances.
  • Reception: Among the more complete solutions is to employ one or more full time receptionists. From a security system standpoint, this person allows for close inspection of credentials and identification and funnels security information through a single point. If it is impractical to have each visitor greeted and checked-in by a person, consider a dedicated phone line in your lobby or at your front door that goes only to a designated receiver. This method, combined with a sign-in station, can be a cost effective strategy for many offices.
  • Access Control System: One of the difficulties with hard keys is reacting when one is lost or stolen. With an access control system, businesses can issue access cards to employees while maintaining complete control over what each card will open. Moreover, access control systems minimize risk by allowing only enough access to complete a job. Thus, employees, contractors, or visitors can be restricted by area or time of day. Two things are critical with access control systems. First, allow “total access” to as few individuals as possible. This will clarify who is authorized to be where and thereby enable employees to recognize and report infractions. Second, monitor the use of each card. By reviewing card activity, you can determine who needs access to where and at which times, streamlining routines and defining access.
  • Closed Circuit Television (CCTV): For higher end security system needs, CCTV is one of the most effective methods of protection. Through limited broadcast, each camera can be monitored through a single interface. Depending on the specifics of the system, footage can be monitored by an employee or digitally recorded. Place cameras strategically to achieve the maximum coverage for a single unit. Likewise, cameras or corresponding signs that are visible to guests and employees can be effective deterrents and create a safe environment. It is important to remember, however, that as effective as CCTV is, it should be used efficiently and in tandem with other measures. For example, installing a unit in an entry with an “airlock” door system allows extended footage of a person(s) entering or exiting the premises.
  • Proper Training: Above all, make sure each of your employees is adequately trained to use security equipment and follow procedures. Investment and planning in the best security system will have little impact if individuals are unclear on precaution and intervention. This may be as simple as making sure employees keep doors and windows secure or protect their personal belongings, but often entails specific training on identifying and responding to suspicious items, persons, or events.

Important Tips to Improve Business Security

Considering the present scenario, business security has turned up as an important area of concern. The competitive era sometimes forces the rivals to get hold on some unethical ways of success. However, you cannot change the dirty mindset of the rivals, but can surely take care of your business security. There are various things that can help in creating secure premises for healthy running of business. Some of the important tips to improve business security are mentioned below, have a look.

Install a reliable business security system

There are various security devices available in the market that can help to safeguard your business premises. First of all you need to know what exactly you are looking in a safety system. List down the features you wish to have in your security alarm system, then search, buy, install and stay safe. Some of the top security gadgets in which you can think of investing include:

  • Access control systems
  • CCTV systems
  • Different sensors and detectors (like fire sensor, door sensor and so on)
  • Alarm systems

These systems will notify you as soon as someone tries to breach the security. Further, with CCTV recordings you can make the offender pay for his crime. You can install a particular device or can even pair some. Yet again, it’s your business and thus, it’s completely your call that which type of security system you wish to install as per your specifications.

Train your staff accordingly

Your staff must know that the office building is protected by a security system. Employees must be given proper training on how the system works, so that in case of any trouble they don’t panic and do the needful. Further, the best part is that if in case any of your employees thinks of cheating on you, he will ponder twice before doing it. The business security system will work as a deterrent and the employee will fear from falling into any bad act against the conduct of the firm.

Hire experts for Central Monitoring System

As per this security system the safety device installed at your business location is connected to the central monitoring station. At the central monitoring station, experts take care of the security of your business. So, basically your firm is provided with round the clock video surveillance and at the time of emergency, the experts do the needful. If you think that you don’t need central monitoring for 24×7, then you can avail this facility only for the night time. Thus, you can have a sound sleep as you know that there is someone safeguarding your office.

Business security is not a tough job to execute. All you need to do is take right steps at the right time. In addition to the above mentioned tips, make sure to personally audit the firm, so that everyone gets to know that the top level management is serious on security grounds. A secure business assures success; thus, stay safe and enjoy success.

Computer Security Tips – How Can You Choose the Right Protection for Your Home PC or Business?

Should you invest in a comprehensive computer security program or do free antivirus and anti-malware tools provide enough protection? A lot of experts these days really recommend all-inclusive protection, as the free tools can only protect you so much. Plus, they usually come with annoying ads and slow the system down.

The good news is that most Pro security suites are available as a free trial, so you can try them out before deciding whether or not it would be worth it to make the purchase.

If you’re a business user, you’ll definitely need more than a free antivirus product. You’ll need good firewall protection, ransomware protection, server security, endpoint protection, internet gateway protection, data encryption, and so forth. The ideal security solution will offer management and troubleshooting assistance whenever your company needs it.

For home users, the best solution is somewhere in the middle. Free antivirus programs usually aren’t enough and business-level security is too much. You’ll need protection for social media, email and web threats. A good computer security solution should include a module that will protect you from websites with malicious content. It’s always better to deal with viruses and malware in the browser than to have to eliminate it when it reaches the computer.

If you do most or all of your finances online and love to shop at online stores, financial protection is an essential feature of a computer security program. Keep your money, bank details, address, and other private information safe and protected at all times, so that you can make financial transactions with multiple layers of protection.

User-Friendliness as Part of Computer Security Programs

Another important consideration is user-friendliness. Users should be able to manage their security from anywhere through their account. All of the configuration options should be presented in a straightforward manner. There should be no problems navigating through the interface. Computer security will be a waste of money if you can’t even figure out how to use it. If there is any setting you do not understand, there should be presentation available that will explain what it’s for and how it can be used.

While many users are beginners and trust in the default settings, there are some who want complete control of the configuration. An ideal program will offer both ease-of-use for less experienced users and the ability to control the configurations with more advanced users.

Read computer security product reviews by other users AND independent lab testing companies to get an idea of how both the average user and experts view it. One company in particular that gets a lot of high ratings by organizations like AV-Comparatives and AV-TESTS is Kaspersky. The company offers total security solutions and affordable antivirus subscriptions for home users and businesses of all sizes.

Use Kaspersky Lab coupons on the product you think will be best suited for your needs, whether you have business security requirements or simply need extra layers of protection for your home PC. Since there are so many positive Kaspersky reviews, you cannot go wrong with its computer security discount offers.

Is Your Business Vulnerable to Information and Cyber Security Risks?

Organizations and businesses often operate with significant risk due to an over dependency on reactive risk countermeasures and vulnerability scanning tools. This risk is of concern not only because of the high probability of attack to our IT systems, but also due to the low priority of information security activities when compared to other operational “necessities”. This complex organizational concern, almost assures that information and cybersecurity is NOT given priority until after a significant loss of information or system availability occurs an organization. This risk left unmanaged, subjects all stakeholders to loss of our privileged information and the high cost of system and incident recovery.

The attacks to our systems often target core mission and system services for the purpose of gaining privileged information and for denying access to key services. Gladly for our customers, and us there are risk management solutions that maximize security and provide significant resource and cost savings throughout your business development and operational lifecycle (NOT just when vulnerabilities are discovered). These risk management solutions, once implemented, provide for mission focus and continuous monitoring while also balancing security requirements with business vision, system functionalities, and operational capabilities.

Solutions should integrate businesses own lessons learned with operational activities to fill their own critical Information Security (IS) and cybersecurity gaps. Every business, or peer group, has unique risks that are managed. These solutions have roadmaps and experienced professionals that control the cost and/or complexity of increasing to an increased security level. These experienced professionals’ help in identifying and addressing specific business requirements into policies and plans that support the activities required by both the mission and supporting IS (cybersecurity) standards.

The solutions are implemented using multiple, often overlapping activities and include: 1) Aligning the business mission, vision, goals, objectives and IS value by defining IS requirements early, 2) Provide experienced industry program managers and IS professionals that will work alongside the many stakeholders, 3) Assess requirements and value, recommend solutions, integrate services, and sustain IS value, functions and capabilities to reduce risk, 4) Provide value focused system functions, capabilities, scalability, and performance that improves the mission and reduces risk to the stakeholders, 5) Leverage IS services for continuous monitoring and value added automation.

Risk Management is ultimately related to many projects and tasks that align with your vision and expectation of providing valued services at every level of your organization. Projects have distinct and important phases that are sequential; these project phases’ success or failure directly impact on and ultimately affects the success of the organization. IS is a significantly important piece of many ongoing activities in a diverse and expert environment. A combined program management, systems engineering, and IS professional approach will most quickly maximize mission efficiencies while improving fundamentals needed to meet and implement security controls. Management and technical activities, focused on mission needs, should follow tailored industry best practices to maximize operations, manage risk and be compliant with IS security requirements.

Improving operations and the sustainment of IS is best done from the top down, on both governance and technical levels. This approach has achieved improved operations and has avoided many problems associated with managing both risk and change. With the realization that risks must be managed regardless of the reduction to available funds today, we must view that any resource and cost waste is unacceptable. Thereby, all activities must be run “on purpose” as activities without purpose needlessly add risk and cost to the organization.

Using a tailored program management approach in meeting our security requirements and managing the risk that is always present, our teams must successfully implemented many tools and improvements that put the pieces together to define strategic IS vision, improve IS management and leadership, and improve IS tactical efficiencies.